Is your clinic staff used to the traditional paper medical records?
In Ontario, clinicians are required to hold onto patient files for at least 10 years after the patient’s last visit—when the patient is a child, you need to keep them for an additional 10 years after they turn 18. If your clinic has been in business for any length of time, you have a lot of files to keep track of.
But your clinic is busy enough. Is it worth investing time and money into the switch from traditional paper records to electronic ones?
Switching your clinic to Electronic Medical Records (EMRs) is like any investment: you put a small amount of resources forward in the beginning, to see a larger return down the road—the sooner the better. Here’s Why Switching To Electronic Medical Records Will Save Your Clinic Time and Money.
Streamline clinic operations
How much time does it take your staff to sift through paper files, looking for a specific medical record? Imagine searching, finding and reading that record in the time it used to take you to walk over to the filing cabinet. With EMRs, your clinic operations will be smoother and more efficient—which will have a positive effect on client relationships and personal referrals.
Remember: Not all EMR software is created equal. Thoroughly research your software provider to make sure the system can be customized to your needs.
Lower storage costs
How much do you pay every month to store 10 plus years of paper medical records? What else could you use that valuable real estate for? EMRs can save you money by reducing that space to nothing. Cloud storage is virtual and takes up no more room than a slender laptop on a desk—or even a smartphone!
Increase security of sensitive information
How protected are your paper records from external damage, tampering or theft? Cloud-based software isn’t susceptible to outside elements and comes with high-level security measures to keep sensitive information in front of the right eyes only. Save yourself from worry. Plus, patients will feel a heightened sense of security and comfort knowing their records are virtually locked up tight.
Although switching to EMRs requires initial resources—the time and money spent to transition and train staff on a new system—the long-term benefits are well worth the investment.